Department of Education
Region V
Division of Camarines
Sur
Ragay District
Baya Elementary
School
LIST OF OFFICER WITH THE ROLES AND RESPONSIBILITIES
OF SCHOOL GOVERNING COUNCIL
Chairperson:
Marcy Quinones
Vice-Chairperson:
Luisito Almoro
Secretary:
Lilyven Anico
Treasurer:
Magilyn D. Fuertes
Auditor:
Alison Jan Joble
Chief
Ex. Officer: Helen J. De Lima
1. Chairperson
1.1 Acts as the presiding
officer of the council
1.2 Chairs all meetings
of the council.
1.3 Initiates and
responds to all communications which are for the attention of the council
1.4 Signs for identification
purposes any document referred for the council
1.5 Ascertains that in
all meetings, a quorum is present
1.6 Presents any report
for which the chairman is responsible
1.7 In consultation with
the principal, prepares agenda for meetings
1.8 Is available to the
wider school community for consultation and information sharing
1.9 Works with the
principal regarding direction of the School Governing Council
2. Vice – Chairperson
2.1 Be prepared at all
meetings and acts as proxy at any function as required in the absence of the
chair
2.2 Be aware of the
duties of the Chair in the event of that person’s absence
2.3 Be prepared to assist
the chair and when requested by the chair
2.4 Provides positive,
candid input to the chair, on occasion when such advice is seen as necessary or
appropriate
2.5 Assists in publishing
the work of the Council
3. Secretary
3.1 Assists with the
writing of reports and correspondence when necessary
3.2 Files paper works
into governing council files
3.3 Assists in
publicizing the works of the School Governing Council
3.4 Assist in the
preparation and circulation of Council agenda
3.5 Assist the chair in
gathering any additional items for the council
agenda
3.6 Records and documents
accurately minutes of all Council meetings
3.7 Provides all council
members legible copies of the minutes at least seven (7) days prior to the next
meeting
3.8 Sends and does follow
up of notice of meeting to all members
3.9 Takes the attendance
and apologies of the Council during meeting
4. Treasurer
4.1 Takes charge of the
fund receipts and disbursement of the governing Council
4.2 Keeps the money and
the valuables of the Council on a book that the Council designates
4.3 Keeps and have charge
of books of accounts
4.4 Prepares an audited
report of all SGC funds and disbursements and meeting
5. Auditor
5.1 Assists the treasurer
in the processing of all financial transactions and records
5.2 Audit funds, receipts
and disbursement for submission to the council
5.3 Assists the treasurer
in keeping a clear record book of accounts
6. Principal (Executive Officer)
6.1 Plans meeting, time
and format
6.2 Arranges for
information to be communicated to all Council members before and after meetings
6.3 Prepares Council
meeting agenda in coordination with the chairman and secretary
6.4 Provides the council
accurate and clear information necessary for decision making
6.5 Arranges report to be
available to all councillors
6.6 Keeps the Council
up-to-date with new initiatives that are occurring
